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Main Help Page / Pilots

Adding new users and pilots

Feature availability

This help article will demonstrate:

The locations on AirData where you can add a user/pilot.
Adding the user/pilot.
User/pilot permissions.
Next steps for new user/pilot.

Where to add a new user/pilot

Add a new user/pilot by going to one of the two following locations:

From "MANAGE" -> "PILOTS", click on "Add Pilot" in the upper left-hand corner (Enterprise only).

add user/pilot

Go to "My Account" -> "Users/Pilots", and click on "Add User/Pilot".

add user / pilot

Adding the user/pilot

pilot details

Provide the name and email of the pilot. This email will be used by the pilot when they log into AirData.

If desired, enter an organization name for the pilot, and add necessary notes. The notes are displayed when viewing the pilot on "MANAGE" -> "PILOTS."

Choosing a color for the pilot helps with account organization. For example, all new pilots could be highlighted in yellow.

Select the appropriate permissions for this pilot. If none of the permissions are checked, the new user/pilot cannot log into your account. However, an Auto Upload Token will be created for them, which allows their flights to upload to your account. Currently, the "organization admin" permission allows that individual to receive alerts for pilots in their organization. Additional capabilities will be added to this permission in the future.

Theirs	User/pilot can perform the action ONLY on their flights/equipment.		X	User/pilot cannot perform this action on any flights/equipment.
All	User/pilot can perform the action on ALL flights/equipment.			User/pilot can complete this action.

	User/pilot permissions
AirData actions	Login	Edit	Delete	View all	Admin
Delete flights	X	X	Theirs	Theirs	All
Edit flight date/title	X	Theirs	Theirs	Theirs	All
Add/edit flight participants	X	Theirs	Theirs	Theirs	All
Add tags	X	Theirs	Theirs	Theirs	All
Group flights	X	Theirs	Theirs	Theirs	All
Complete maintenance	X	Theirs	Theirs	Theirs	All
Add flight description	X	Theirs	Theirs	Theirs	All
Add alerts	X	Theirs	Theirs	Theirs	All
View/create reports	Theirs	Theirs	Theirs	Theirs	All
Complete checklists (web)	Once	Theirs	Theirs	Theirs	All
View Flights	Theirs	Theirs	Theirs	All	All
Share flights	Theirs	Theirs	Theirs	All	All
Download single flight	Theirs	Theirs	Theirs	All	All
Edit checklist templates	X	X	X	X
Complete checklists (mobile)
View/start live streams

Click on "Save" when you've finished configuring the new user/pilot.

Next steps for new user/pilot

If the "Allow user to login" was checked, the new user/pilot will be sent an invitation email from AirData. The individual needs to follow the invitation link in the email, where they will be prompted to create their password. After the password is created, they will have access to your AirData account.

Please inform the new user/pilot to accept the email invitation, and to NOT create a new free account from the AirData website. The individual will not be added to your account if they create their own separate free account.

Comment Section

Sort by:

[−]

ARTURO CERVANTES

Posted 3 years ago

Hi,
What can we do if someone of my Institution created a free account with her institutional email, unfortunately before We send the email invitation?

[−]

Trevor Hall

1 vote, posted 3 years ago

Hi Arturo, that's a good question. AirData will allow the same email address to be used with multiple AirData accounts. So, when you add her as a user/pilot, she will receive an email that contains a link for her to create a password to access your Enterprise account. When logging into AirData, she will be prompted to choose which account to log into.

If her free account is not needed, please have her send us an email at [email protected] and we'd be happy to delete it for her.

Best,
Trevor
AirData Support

[−]

ARTURO CERVANTES

Posted 3 years ago

Thank you very much Trevor

[−]

Don

Posted 2 years ago

I'm thinking I might want this for two pilots. The question is, how long does it take for a flight to register once it's completed? The idea is that we'll both be flying the same aircraft, and usually we swap out who's flying. I assume that in order to count with one pilot or the other, we need to sign out and back in with the next person.

Oh, and the tablet we're using is not online when we're in the field flying.

Should I be directing these questions to the support email address?

[−]

Trevor Hall

Posted 2 years ago

Hi Donald. Yes, it would be great if you could direct these questions to [email protected] – thank you!

Best,
Trevor
AirData Support

[−]

Edmond Matevosian

Posted 2 years ago

How can I just show the flights of a particular pilot I have added to my Pro account? Thank you.

[−]

Trevor Hall

Posted 2 years ago

Hi Edmond, you can select the pilot from the "Pilot-in-Command" dropdown on the MY LOGS -> FLIGHTS page, which will display only the flights for that pilot. You can also use our Advanced Search Tool to accomplish this. Please see our "Filtering flights" help article for a more in-depth explanation of this topic: app.airdata.com

Best,
Trevor
AirData Support

[−]

Edmond Matevosian

Posted 2 years ago

Found it! Thanks Trevor. In a particular view it was hiding from me but now I see it. Thanks!

[−]

Eitan Kiin

Posted one year ago

Hi, is it possible to upload flights without selecting a pilot? Example, I want to upload old flights from a pilot who no longer works with us.

[−]

Tom AirData

Posted one year ago

Hi Eitan,

Thank you for posting this question.

It is not possible to upload flights without pairing them with a pilot.

Our recommended solution in this case is to create a "dummy account" for this pilot. For instructions on adding users/pilots, please see the help article in the Pilots section of AirData help entitled "Adding new users and pilots".

You can follow the instructions there to create a generic account for all historical flights, or create a pilot account that you then mark as inactive.

Please reach out to us at [email protected] if you have any additional questions about this process.
Thank you.

Best Regards,
Tom
AirData Support

[−]

Åge Ensrud

Posted 5 months ago

Hi
I am a pilot operating under an organication and I have created an Airdata UAV account for this. I am now also registered as my own operator for private piloting. Do I have to creat a another Airdata UAV account for this?

[−]

Tom AirData

Posted 5 months ago

Hi Åge,

Thank you for sharing this question.

It sounds like you are flying professionally for two different organizations: One as an employee/contractor; one as owner/operator.
Is this correct?

If you would like to keep your flights from both organizations siloed and separate, you will need to have two AirData accounts.
Anything you add to your Enterprise Pilot account will be visible to the Admin users on that account.

Please feel free to send us an email at [email protected] if you have any questions about setting up a separate account.
We'd be happy to help. Thank you.

Best Regards,
Tom
AirData Support